Submissions

Author Guidelines

Download HERE the Good Practice Code in PDF
Download HERE the Authorship Form in PDF

• General presentation
• Manuscript
• Figures
• Tables
• Authorship contribution
• References
• Proofs
• Submission Instructions
• Research data policy

GENERAL PRESENTATION

Graellsia publishes original and unpublished papers on Zoological Biodiversity, including taxonomic, faunistic, biogeographical, corological, evolutive and conservation studies.

Notes, news, and book reviews will also be published in the appropriate sections. The original manuscript, together with illustrations should be submitted using the journal's webpage. Papers will be evaluated by at least two external referees. Final publication decisions will be made by the editors.

The publication secretary will return any papers that do not comply with these rules directly to the authors, without evaluation.

Type deposition: Papers containing descriptions of new species and subspecies will not be accepted unless part of the type material of the new taxa is deposited in an institutional collection, thereby ensuring their conservation and accessibility (Recommendation 16C of the International Code of Zoological Nomenclature, 4th edition). The article should indicate where the holotype is deposited.

MANUSCRIPT

The manuscript should be prepared with the usual word processing software readable by both PC or Macintosh computers. The manuscript must be double-spaced, paginated, and have margins of no less than 2.5 cm.

Manuscripts may be submitted in either Spanish or English. In general articles should be structured in four fundamental sections: Introduction, Material and methods (when necessary), Results and Discussion.

The title page should carry a concise but informative title, in both Spanish and English, that reflects the contents of the paper. In taxonomic papers, the order and family name of the taxon must be mentioned. The inclusion of taxonomic denominations at the species level should be avoided whenever possible. A running title should also be provided (less than 50 characters) in the language in which the paper is submitted.

After the title, the following information should appear:
1) The given names and surnames of the author or authors
2) E-mail address(es) of the author or authors
3) Authors’ filiation data and a valid ORCID identifier. Authors without this personal identifier can register free of charge in https://orcid.org to complete this data. When the article is signed by several authors, it is required to include the ORCID of all of them.
4) A summary of the paper in Spanish and English, Both summaries should be followed by a brief list of key words that include the orders and families referred to in the paper, as well as any new taxa described that do not appear in the title of the paper. The summary should be succinct, and include the most important results and conclusions of the paper.

The Latin names of genera and species must be written in italics and those written in CAPITAL letters should be left as such. The rules of the International Zoological Nomenclature Code (4th edition) should be strictly followed.

The author and year should be mentioned at the first mention of either the species or genus level, even if the author is not included in the bibliography. References in the text to other authors should include the author’s name and year of publication (ex. Barth, 1969). If there are more than two authors, the name of the first author should be followed by et al. (ex. Ros et al., 1975). Reference to a certain page, figure or print should be made only if necessary (ex. Kuno, 1969, pg. 13-14; or Hidalgo, 1875, print. 12, fig. 107, 108). References to personal communications should be written as follows: (Davis, com. pers., 1987).

In Systematics papers, synonyms should be accompanied by the author’s name, year of publication, journal title, and page number.

Papers containing corological information should include the data in the following order:
1) Species name
2) Author and year
3) Geographic coordinates
4) Date of capture
5) Locality, municipality and province
6) Altitude (m)
7) Sex and number of specimens (whenever possible)
8) Biotope and observations.
Geographic coordinates should be given in x, y, z format, longitude/latitude or in UTMs [minimum 10x10 km grid (eg. 30TUN77).

All tables and figures should be cited in the text. The metric decimal system and Arabic numerals should be used for all measurements and scales.

In general, notes, news and book reviews need not have the structured sections mentioned above.

FIGURES

Figures must provide important information, not mere repetition of the text: irrelevant figures will not be published.

Figures should be adapted to one column (80 mm) or in the total width of the page (165 mm). The maximum size of the figure should be that of the page (220 x 165 mm) with space for the footnote.

Drawings should be made in grayscale or colour, and if it is necessary to reduce drawing the final size of the letters and numbers should be at least 3 mm.

Drawings and photographs can be grouped on a sheet whose maximum size is equal to that of the page, with sufficient space for the footnote. High contrast photographs are strongly recommended.

The illustrations must be numbered, correlative, and must follow the order in which they are cited in the text. Consecutive numbering will be used for each illustration as it appears in the text, regardless of whether it is a figure, photograph or drawing. The ordered number and name(s) of the author(s) should be clearly indicated on each illustration (in a place that does not interfere with its printing). All figures must be cited in the text.

The figure caption should summarize its meaning and should not duplicate information given in the text. Each abbreviation used in an illustration must be explained in the footnote (in alphabetical order) or grouped alphabetically in the Methods section. This latter system should be used if many abbreviations are repeated in different figures. Reference to size must be indicated by a scale or bar, not by a multiplication factor.

The captions of all illustrations should be in both Spanish and English, and included on a separate page at the end of the manuscript.

Figures on disc
Images stored in an only ZIP or RAR file can be accepted in Adobe Photoshop compatible formats or any standard image format (TIFF, JPEG, EPS).

Photographic plates (half-tones reproduced from photographs) should have a minimum resolution of 500 dpi. The minimum resolution of black and white drawings is 1200 dpi.

If colour figures are used they should be saved in CMYK colour format rather than RGB format. The resolution of colour images should be 300 dpi minimum.

TABLES

Tables must be placed on separate pages and numbered in consecutive order. They must follow the order in which they are cited in the text, and should have informative titles. When necessary, tables may contain a series of explanatory notes that complement or supply more information. These notes must be placed in the lower part of the table.

Large tables should be created in such a way that can be directly printed in its entirety without having to be edited.

As with figures, all table captions should be in both Spanish and English, and included on a separate page at the end of the manuscript.

AUTHORSHIP CONTRIBUTION

This journal applies the CRediT taxonomy for identifying authorship contributions based on the assignment of specific roles to research articles. For more information see "Submissions/Authorship identification". This information should be incorporated in the full version of the manuscript, under an "Authorship contribution statement" heading, located just before the bibliography, in the following format:

Authorship contribution statement

Name and Surname author 01: Conceptualization, Formal analysis, Funding acquisition, Investigation, Methodology, Project administration, Writing – original draft, Writing – review & editing.

Name and Surname author 02: Conceptualization, Formal analysis, Investigation, Methodology, Writing – review & editing.

REFERENCES

Bibliographic references should be limited to the publications quoted in the text.

The list must be in alphabetical order by author(s), followed by the author(s) work in chronological order.

The following formats should be used for citation of references (examples given for journals, books, and collective books):

Livezey, B.C., 1986. Phylogeny and historical biogeography of steamer ducks (Anatidae: Tachyeres). Systematic Zoology, 35(4): 458-469.

Nemec, A.F.L. & Brinhurst, R.O., 1987. A comparison of methodological approaches to the subfamily classification of the Naididae (Oligochaeta). Canadian Journal of Zoology, 65(3): 691-707.

Margalef, R., 1983. Limnología. Omega. Barcelona. 1010 pp.

Croizat, L., 1981. Biogeography; Past, Present and Future. In: G. Nelson & D.E. Rosen (eds.). Vicariance Biogeography. A critique. Columbia University Press. New York: 501-523.

The references should provide additional information about the illustrations when these are not included in the quoted pages.

PROOFS

The author (or contact author) will receive layout proofs for correction of errors.

The proofs will be returned within 2 weeks. After this time, the Journal Secretary will decide whether to postpone the publication of the work or make the necessary alterations, declining any responsibility for errors that might remain.

SUBMISSION INSTRUCTIONS

Below you will find instructions for the following procedures:

- How to register at Graellsia

- How to send an original manuscript to Graellsia

- How to check a revision report and submit a revised version of a manuscript

How to register at Graellsia

1.- On the journal's website, click on the link "Register":

2.- On the registration page you will have to fill in all the fields (the "Family name" field is optional, although highly recommended) using lower case only for your email, username and password. After reading the Privacy Statement you will need to consent to the collection and storage of your data and complete the Captcha. Receiving notifications of new publications and notices is optional.

3.- You will receive a message with a link to activate your account at the provided email address. Once activated, you will be able to log in to your account with the credentials you created.

How to send an original manuscript to Graellsia

1.- On the magazine's website, log in by clicking on "Login":

2.- Enter your username and password. Once you return to the magazine's homepage, click on the "Make a Submission" button:

Before submitting, please review the "Submission Preparation Checklist" and read the "Author Guidelines", the "Copyright Notice" and the "Privacy Statement". When you have all the required documents ready, click on the link "Make a new submission".

In subsequent logins, you will be taken to your user dashboard. There press the ‘New Submission’ button to submit a new article. You will be shown any articles received and in process under the ‘My Queue’ tab):

3.- As you will see on the new submissions page, submitting a manuscript is a four-stage process, in addition to a final section with information on follow-up:

3.1.- "1. Start"

At this stage you must select the language in which the article is written and the section of the journal in which you think it would fit, you must indicate that you have prepared all the items on the "Submission requirements" list and, optionally, you may send comments to the editor. You must comply with the terms of the Copyright Statement and the collection and storage of your data as the author of the article in accordance with the Privacy Statement of the Consejo Superior de Investigaciones Científicas (CSIC).

Then press the "Save and continue" button.

3.2.- "2. Upload submission"

In this phase, the files that make up the article and its additional documentation will be uploaded to the management module.

There are three parts to upload each file. In the first one, we will select which component of the article we are going to contribute and we will upload the corresponding file. Once uploaded, click on the "Continue" button. In the second part we will see the file metadata, with the possibility to edit them, but we will click "Continue" without making this edition.

In the third part, select "Add Another File", going back to "1. Upload file" and, without modifying the default option "This is not a revision of an existing file", select the new "Article Component" identifying what it is and uploading the file. Click "Continue" until you reach, once again, step "3. Confirm". This process must be repeated until all the files have been sent, and only when all the material has been uploaded should the "Complete" button be selected.

If after "Completing" the submission we realise that we have forgotten to upload a file, we can do so by selecting the "Upload File" button located in the upper right-hand corner of the "2. Upload Submission" tab:

Once all the submission files have been uploaded, we will press the "Save and continue" button.

3.3.- "3. Enter Metadata"

In this phase the author will enter the metadata of the article according to the journal guidelines. These are:

- Title in Spanish and English. If the article is written in another language, it will be introduced first this language and then in English.

- Summary or abstract in the same languages as the previous item.

- List of contributors. Although it was not necessary when registering as a journal user, in this section it is compulsory for authors to have their ORCID identifier and affiliation correctly indicated. If necessary, the information of additional authors will be added using the link "Add contributor":

- Keywords. The article keywords will be inserted in both languages. The entire list cannot be copied, must be entered one term at a time pressing "Enter" after each one.

- Funding data. The entities that have supported the research published in the article must be indicated. After selecting "Add funder", the name of the funder should be inserted again, which will trigger an internal search that will return the institution standardised name and DOI. If the institution does not have a DOI, it will not be able to register in this field. After entering the grant numbers, click on "Save".

To finish this phase of entering metadata, click on the "Save and continue" button.

3.4.- "4. Confirmation" and "5. Next steps"

In this last phase we will confirm the submission metadata recording linked to the uploaded files. Before clicking on the "Finish Submission" button, we can go back to the previous phases and review the information and files provided to check that they are all correct.

Once we click on the "Finish Submission" button, the article will be sent to the journal and its staff will contact you to continue with the process, as indicated in the "5. Next Steps" section.

How to check a revision report and submit a revised version of a manuscript

Once your submission has been reviewed, the journal's staff will send you a review report. Once received, you must log in to the journal and, in the "Submissions" section of your dashboard, you will be able to check that your submission is in the Review phase and, if the editorial staff has requested, whether it is necessary to make any modifications or revisions to the manuscript:

By clicking on the title of your submission, you will be taken to the workflow of your submission and you will be able to check the information related to the its review. You will find the notifications that the editorial staff has sent you, the attachments that the reviewers may have attached and, if requested, the possibility to provide a new version of the manuscript with the requested modifications by clicking on the "Upload file" button:

Research data policy

We recommend authors depositing data obtained from the research developed for the preparation of their article in repositories of recognized prestige, specific to the discipline or of a generalist nature. In any case, it must be a FAIR repository (Findable, Accessible, Interoperable, Reusable), preferably in open access.

There are several repositories destined to conserve and disseminate concrete data such as results of surveys, observations, interviews, simulations, automatically collected data, samples, models ... If necessary, authors can consult the Registry of Research Data Repositories re3data taking into account that each repository has its own deposit rules.

Those CSIC authors who would like to deposit their datasets in Digital.CSIC may do so by following these guidelines. They can use the Servicio de Archivo Delegado made available by the Technical Office of DIGITAL.CSIC and the Red de Bibliotecas CSIC.

DIGITAL.CSIC generates DOIs for datasets and associated software and is certified as data repository in re3data and Repository Finder. More information at Política de datos en Digital.CSIC.

If the author has deposited datasets in a repository, he should mention it in the article providing a brief description of the type of data deposited, the name and URL of the repository, the identification code and the data of the license for use and distribution. This information must be included at the end of the article, immediately before the bibliographic listing, under the heading "Data availability".

Download HERE the Good Practice Code in PDF
Download HERE the Authorship Form in PDF